Administrative Assistant

Administrative Assistant Department: Human Resources Location: Columbia, MO Type: Staff, Full-Time, Hourly Pay: $17.
00 per hour (Pay range may vary based on geographic location) Diversity Statement: Columbia College is committed to creating an inclusive employee experience for all regardless of race, color, national origin, gender, religion, sexual orientation, age or disability.
The college maintains a safe place for open discourse; supports activities that promote diversity and inclusion; and overall, fosters a sense of community that welcomes everyone.
Job Summary: The Administrative Assistant serves as the initial point of contact for all internal and external customers.
The position must anticipate and meet the customer needs in a timely manner and ensure customer satisfaction through the process of monitoring, developing, improving, and delivering excellence in products and services.
The Administrative Assistant will provide general office support to the Human Resources department and oversee the student employment program.
Essential Functions: Perform job duties in accordance with Columbia College’s vision, mission and values, and contributes to the development of the Human Resources Department.
Practice superior customer service.
Fulfill additional responsibilities as assigned.
Display respect and civility to all constituencies in all communications.
Attend work timely and on a regular basis during the established hours of operation; work additional hours as business necessitates.
Serve as the first point of contact to customers via phone, email, fax and walk-in traffic, and College benefit information.
Greet interview candidates, provide a benefit overview, and walk them to interview location.
Assume primary responsibility for the administration of the College’s Student Employment program including but not limited to the application, new hire processing and paperwork.
Serve as the HR liaison to collaborate with students, hiring managers and Financial Aid in order to hire student employees in on-campus employment positions.
Oversee student employment budgets.
Plan and coordinate National Student Employee Appreciation week.
Administer various student programs such as Student Employee of the Month, Senior Student Employee, etc.
Take initiative to stay up-to-date with federal work study guidelines and regulations.
Order name tags for all new employees.
Process driver checks on potential new hires and current employees as applicable; maintain approved driver list; process annual MVR check to evaluate the eligibility of employees on the approved driver list.
Scan HR paper documents into paperless filing system.
Maintain the HR office supplies and order as needed.
Maintain HR office email inbox, mail and fax; distribute as necessary.
Assist with maintenance of the HR SharePoint Site.
Pickup and deliver mail to the Columbia College Mail, Imagining and Print Department.
Distribute internal mail to HR employees as needed.
Assist with HR sponsored events (i.
e.
, Employee Appreciation Luncheon, Employee Picnic, Holiday Party, Wellness Fair, Job Fair, Enrollment Days, Holiday Lighting Ceremony, United Way campaign, Career Fair, Open Enrollment, etc).
Provide assistance to all HR staff regarding various tasks and projects.
Provide backup assistance to the Human Resources Coordinators, process paperwork and process background checks on applicants receiving job offers.
Review and refer any problematic results to the Chief Human Resources Officer.
Notify hiring managers of receipt of results.
Provide assistance to the HR staff regarding various tasks and projects, including but not limited to: compiling reports; creating spreadsheets; and assisting with monthly HR trainings.
Provide support to in general HR questions.
Supervisory Responsibility: None Required Core Competencies and Professional Experience: Ability to fluently read, write, and understand the English language.
Proficiency with the following, but not limited to: active listening; speaking; writing; critical thinking; judgment and decision making; monitoring; reading comprehension; time management; coordination; and management of personnel resources.
Proficiency for using a variety of computer and technology-related software and equipment, including Microsoft Office products and database systems.
Proficiency in using web-based technologies, including database systems.
Ability to work independently and in a team environment, with or without direct supervision.
Excellent communication, interpersonal, customer service, and organizational skills.
Required Level of Education: Diploma or GED Other Requirements: Ability to satisfy, within the parameters set by the College and consistent with applicable federal, state and local laws, a criminal background check as a condition of employment.
Special Requirements (if any): Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Accommodations may be made to enable individuals with disabilities to perform the essential functions.
Individuals seeking accommodation should contact the Human Resources Department without delay.
While performing the duties of this job, the employee is regularly required to sit for long periods of time, talk, and hear.
The employee is required to use hands and fingers to handle or feel; reach with hands and arms; climb or balance; and stoop, kneel, or crawl.
Employee must be able to type on a computer keyboard and use a computer monitor on a regular basis.
Work Conditions: The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the employee is rarely exposed to outside weather conditions; however, possible exposure to hazards and physical risks to personal safety may occur while operating certain equipment.
The noise level in the work environment is usually mild.
Eligibility for employee benefits and perks is determined by employment status.
For more information please see https://www.
ccis.
edu/careers.
The offer of employment and assignment to duties is contingent upon a satisfactory criminal background check.
The information may include, but is not limited to, academic, residential, achievement, performance, attendance, disciplinary, employment history, credit history, driving history, and criminal history of public record.
Review of applications will begin immediately and continue until the position is filled.
Columbia College is an equal opportunity employer.
In compliance with the Higher Education Opportunity Act (HEOA) and the Jeanne Clery Disclosure of Campus Security Policy and Campus crime Statistics Act (Clery Act), the Department of Campus Safety for Columbia College has provided the Annual Security and Fire Safety Report and crime statistics for the main campus and venues nationwide.
Columbia College is required to distribute this information to all current and prospective employees and students.
Please follow the link below for the full report or contact Human Resources at 573-875-7495 for a printed copy.
https://www.
ccis.
edu/campus-safety/crime-reporting/reports-stats